Project Coordinator

Posted on July 20, 2021

Creative Communication Associates (CCA), a business unit of Noodle, is a national leader in higher education branding and marketing. From the Ivy League to large public universities to small private colleges to specialty schools, CCA’s nearly 40 years of strategic and creative expertise has built some of the best brands in higher education today. Our services include market research, brand and identity development, award-winning multi-platform creative and content development, media planning and buying, and enrollment marketing campaigns. CCA is headquartered in Troy, New York.

Through strong interpersonal & project management skills, teamwork, and collaboration the Project Coordinator is responsible for day-to-day organization, scheduling, and management of client and print and digital/web-based work throughout the agency. Leveraging agency software platforms, the Project Coordinator opens jobs that enter the agency and assigns a step-by-step schedule from start to completion. Working closely with teams across the agency, as well as with outside creative partners, the Project Coordinator monitors the movement of all jobs through agency departments, updating schedules and team members as required. This position also works closely with the agency’s client service team, providing coordination and administrative support to ensure that projects are moving through the agency on time, on strategy, and on budget.

If you are someone who thrives in a fast-paced environment, is a skilled multi-tasker, and enjoys working on teams with like-minded professionals who love higher education marketing and who value collaboration, this position may be for you. Candidates must be exceptionally detail oriented, have initiative to spare, be able to juggle multiple projects under tight deadlines, and be solutions-oriented in their approach to troubleshooting.

AS OUR PROJECT COORDINATOR YOU WILL:

  • Build and maintain project schedules in Workamajig, our agency management software
  • Oversee current projects and work with team members to ensure workflow is on track
  • Participate in daily project standup meetings to ensure all daily deliverables are on schedule
  • Monitor creative team schedules and workflow each morning to make sure projects are running smoothly and gather assets or information if anything is needed
  • Manage capacity by continually evaluating creative team schedules and ensure that the team is not overbooked
  • Assist in managing freelancer management, providing schedule information to agency associates/contractors and ensure they have what they need for their projects
  • Maintain the “Hot Sheet” and Project Status Spreadsheet
  • Participate in project kickoff meetings and provide schedule or budget info as needed
  • Anticipate/evaluate potential problems and develop immediate solutions
  • Manage project-related paperwork – open jobs in Workamajig, add budget information, open Basecamp jobs and folders
  • Support the agency’s client service team by providing administrative assistance to account managers, including responding to client phone calls and emails, handling mail/packages, and assisting with production and creative deadlines and media placements to ensure workflow continuity
  • Maintain awareness of client activities to provide backup when account managers are unavailable
  • Gather and assemble background information and analyses as needed by the client service team and assist in the development of strategic and creative briefs
  • Provide input in planning as requested by account managers or other key agency team members. Assist in developing agendas, work orders, conference/meeting reports, proposals, and correspondence, including preparation for client presentations
  • Maintain client digital files for all assigned accounts, detailing past work and work-in-progress, and all pertinent information needed for accurate proofreading and quality control
  • Assist with meeting minutes, prepare and distribute contact reports (call reports) and briefs
  • Proofread copy, artwork, agency and proofs as requested; see that all work completes the standard agency approval process
  • Coordinate travel logistics for agency team members and assist in preparing for on-site client visits

Qualifications

Must have a minimum of a bachelor’s degree. Some degree of agency experience is a plus; An interest in higher education marketing is a must; The Project Coordinator must demonstrate problem-solving skills, have exceptional verbal and written communication skills, proven ability to meet deadlines, and be able to juggle multiple projects and work independently in a fast-paced office. The Project Coordinator should be comfortable using MS Office software and be willing to learn and become proficient with project management and workflow software.

Skills and Experience

  • Exceptional communication and interpersonal skills
  • Excellent problem solving skills
  • Strong organizational and multitasking skills
  • Team management and leadership skills
  • Ability to work under pressure
  • Strong time management skills with the ability to meet deadlines
  • Comfort working in Microsoft Office (primarily PowerPoint and Word) and the Google suite of online applications (primarily Slides, Drive, and Docs)
  • Experience in higher education is a plus but not required
  • Salary commensurate with experience and ability

Noodle Benefits

  • Remote through August 2021. Transitioning to hybrid (work from home/office) model after that
  • Competitive salary
  • 401K + match, bonus potential, and equity opportunities
  • Tools you need on us! Mac is our computer of choice
  • Our insurance plan offers medical, dental, vision, short- and long-term disability coverage, plus supplementals for all employees and dependents
  • 12 weeks paid Parental Leave
  • Pre-tax commuter benefits
  • 3 weeks paid vacation + 10 paid holidays + paid sick leave + Refresh Fridays
  • Monthly Gym Reimbursement and Membership to premium medical services like One Medical and Eden Health
  • Monthly cell phone reimbursement
  • Annual education stipend for lifelong learning
  • Growth. We pride ourselves on creating environments where employees can be themselves and grow within and around the company

As part of the Noodle family, CCA is committed to creating a welcoming and inclusive workplace for everyone. We value and celebrate our differences because those differences are what make our team shine. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes us stronger as a whole. We are proud to be an equal opportunity workplace.

More About Noodle

Noodle helps universities bring programs online with flexibility, transparency, alignment, efficiency, and joy. That’s why more top universities chose Noodle last year than all other online program managers combined. Noodle comprises a passionate team of technologists, educators, and experts.

With the potential to transform higher education, online learning is no longer a novel or niche idea. It is the fastest-growing segment in higher education, accounting for 20% of all enrollees and 35% of graduate-level certificates and degrees. It’s also getting increasingly competitive, as more and better programs are launched each semester.

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